Travel, Insurance and travel risk assessments 

The University's preferred supplier is Key Travel.  Admin staff can assist with booking travel for you and we have found the most efficient way is for you to register with Key Travel, complete a traveller profile with your details, passport number etc, then go ahead and search Key Travel for air travel/train hotel or whatever you require and request a quote.  Send the quote to admin staff together with details of where the travel is being funded from, for example own grant, supervisor's grant (will need supervisor's approval too) department funds etc. Admin staff will then raise a purchase order and send you the number LF-1234  which you then add to the quote and complete the booking.  Documentation will then be sent directly to your email address.
 

Before you travel checklist :

• Make sure your contact details (including emergency contacts) are up to date on the University HR system.
• While on the trip, report any safety concerns to the department if necessary.
• Risk Assessment and insurance.

The University has  introduced a new travel risk assessment platform called Peregrine Foresight which is currently being rolled out across the University of Cambridge. This will replace the current system of completing a paper risk assessment form and sending it to the BOM.

The benefits of this system include the following:

• The system will assess the level of risk of your trip based on live, real world data and information rather than you judging the risk level yourself.
• We will have accurate information to tell us where staff are in the World. This is particularly helpful when unforeseen events occur (eg. the recent hurricane in Florida).
• By completing a risk assessment through the platform you will automatically be registered for University Travel insurance. (As of 17/10/24 this benefit hasn’t actually gone live yet but is imminent).

You will need to create a Profile when first logging into the Peregrine Foresight system and then complete your risk assessment. There are guidance materials including step by step video guides on how to login, edit your profile and use the platform available here: https://www.safeguarding.admin.cam.ac.uk/peregrine-foresight

There is also a helpdesk who can be contacted should you have any problems getting to grips with the new platform. They can be contacted at: internationalsupport@admin.cam.ac.uk

Once you have completed your risk assessment and submitted it I will be notified and can approve your trip.

All staff and PhD students in the Department of Pure Mathematics and Mathematical Statistics will need to complete a risk assessment through the Peregrine Foresight platform for all future trips. If you have already submitted a paper risk assessment form for an upcoming trip that I have received then that is still valid. Please use the platform for your next trip though.

Postgraduate Student Travel

Full  details for Postgraduate students travelling to conferences, research visits, can be found here.