DPMMS Finance and Research Grants Team can be found in C1.19
| Edina Tandari | Finance & Grants Manager (on site Tues, Wed, Thurs) |
| Anita Gunadi | Finance Assistant & ERC Grants Administrator (on site Tues) |
| Annette Keuper |
Finance Assistant (Expense claims, invoices, purchase orders) (on site Mon, Wed, Fri) |
The Finance Team is available to assist with all aspects of grant applications and submission, including Worktribe (formerly X5), liaising with sponsors, Principal Investigators and the Research Operations Office (ROO) to achieve deadlines. The Finance & Grants Manager oversees all the active grants within the Department providing analysis and reconciliation.
Research Grants
Grant Applications at DPMMS
The grant application process is managed by the Research Operations Office's Pre-Award Team working closely with staff in Departments. All applications for external research funding must go through the Research Operations Office. Please seek permission from HoD and notify the Department as soon as possible as we need to give 4 weeks’ notice to ROO.
Departmental Funding
Support for Postgraduate students
Details for students travelling to conferences, research visits, can be found here.
Support for College Research Fellow - Research Expenses
The Department will offer £500 per year on research expenses to College Research Fellows which can be used on travel/accommodation/visitors etc. This funding supports these activities but you should look for additional sources of funding as well to cover costs such as Colleges or external grants where possible. To submit a claim for funding support please complete the Pre-travel support form and send to Ben Daft, the Business Operations Manager for approval.
Other sources of funding
School of the Physical Sciences. Funding Opportunities
Foreign Travel Fund (FTP) The Foreign Travel Fund is for resident members of the Senate aged at least 50 years who wish to travel abroad, with a view of extending their knowledge in any branch of learning with which their teaching or research is concerned. Applications for grants should be submitted to the Education Quality and Policy Office before the proposed expenditure is incurred, with an estimate of the amount and any other information.
Expense Claims
For details of the University’s expense rates visit the Expenses Hub.
Staff
University Employees claim expenses through SAP Concur. The Finance Team is on hand to help with any queries and a video can be viewed to help you get started. For a complete overview of claiming expenses see Finance Team Guidance - Staff Expense Claim .
Visitor
Expense Forms for visitors (and students) can be downloaded, completed and emailed, with supporting documentation to Accounts Payable. For full details see Visitors - Guidance for Expense claims.
To avoid any delay in reimbursement please note:
- expenses should be claimed within three months
- currency should not be converted
- original, itemised receipts must be provided
- ensure all information is submitted
Reimbursement is paid by BACS for which claimants will need to provide a bank statement. It must show the individual's name, account number and sort code. All transactions and balances can be covered (redacted statement).
Student Claims
(Refer to the 'Time Away from the Department' information on the Post Graduate Office webpage. )
Claims must be authorised by your Supervisor and include a copy of an authorised Pre-Travel request form.
Student Expense Claim Form. If your claim includes a large number of items, please use this template to itemise your receipts. Only submit one trip per claim, use original currency paid (as per the receipt) and do not convert to GBP.
Send your claim and supporting documents, including the original itemised receipts (credit card slips are insufficient to demonstrate what has been purchased) to Accounts Payable.
DPMMS Departmental Seminars (Finance detail)
Please see guidelines on what the Department’s Seminar budget is able to cover.