DAO =  DPMMS Administrative Office - Head of Department, their PA and others on the DPMMS admin team.  Usually, the first point of contact is Julia Blackwell (hodsec@dpmms.cam.ac.uk) 

The purpose of this process is to ensure that all visitors are properly accounted for and arrangements can be put in place before their arrival. The department has a duty of care to visitors and in keeping with University policy, an obligation to keep records of visitors to the department. This process also ensures that visitors are covered by University insurance. All visitors coming for more than one term will be expected to sign and agree to terms and conditions which include clauses on confidentiality and intellectual property.   All visitors for over a week will need to complete a visitor's application form. 

Standard Terms and Conditions for  independent visitors

Standard Terms and Conditions for  employees of other institutions 

Standard Terms and Conditions for College Fellows

Speakers, Conferences and Workshops

No need to follow this process.

Guidance for Hosts  

Short-term visitor - (An academic term or less)

Approval from the  HoD for this type of visit not required but advanced notice of visit is required by DAO.

• Host to send Visitor Application Form link (online microsoft form) to Visitor to complete and submit.  In addition to completing application form visitor is required to supply a scan of passport ID page to DAO. 

Long-term visitor –  (An academic term or more)

HoD's agreement is required before you confirm an invitation. Visiting fellows (or PDRAs) hosted by the members of the Department for a term and over need approval from the Research and Strategy Committee who meet either in person or by circulation at the beginning of each term. Host should supply their own endorsement of the visit.  

Applications must include a host endorsement and a brief reference from the applicant