Key Travel is the University’s preferred supplier for travel services. It provides a range of travel services to the University including:

• Air travel (Long and Short Haul) 
• Train travel (UK, Eurostar and now European train travel) 
• Hotel bookings
• Visa enquiries
• Group travel bookings
• Support for travellers

Key Travel provides support for travellers who book through them. In the event of an emergency, Key Travel is able to contact travellers anywhere in the world to make alternative travel arrangements and keep travellers safe.

By using Key Travel, we’re able to review travel data across the University. This will help us to identify travel patterns, reduce cost and identify where environmental impacts of travel can be improved. Key Travel provides carbon emissions data more accurately than independent bookings can provide. Carbon emissions data is required so that the University can measure how effective the University's Guidelines for Sustainable Business Travel and Carbon Offsetting Policy are.

Setting up your Key Travel account

Before you use Key Travel for the first time, you'll need to request approval from your line manager/PI or speak to a member of the Admin Team to use the service. Once confirmed, please email Key Travel using bookers@keytravel.com and provide the following information:

•  Your full name
•  Your email address 
•  Your job title
•  A contact number 
• The name of your department –DPMMS
• Your two-letter department code – this is LF

Students – please ensure that your travel has been approved (via the pre-travel form process) before booking any travel/accommodation.

Once you have found suitable travel/accommodation you will need to send a copy of the quote to a member of the Admin Team who can raise a Purchase Order and send you the number (LF-1234) which is required to check-out and complete the booking, bookings cannot  be completed without this.    Key Travel will invoice the department direct using the purchase order number.

Please ensure you send the quote to Admin Staff  and then complete the booking as soon as possible as prices can (and do)  fluctuate quickly.