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Department of Pure Mathematics and Mathematical Statistics

 

Please note these guidelines do not take into account restrictions placed by COVID-19, please refer to the University’s Stay Safe Cambridge Uni webpages  https://www.cam.ac.uk/coronavirus/stay-safe-cambridge-uni or contact any member of the Department’s Administration Team for information.  When entering and leaving the building please ensure that you sign in and out of the Building's Occupancy Register.

 

It is essential that you familiarise yourself immediately with the cms fire alarm procedures. Details can be found in the safety information file in your office

Emergency number for FIRE/POLICE/AMBULANCE is 1 999

Emergency number for SECURITY is 101....

The CMS Site operates a no-smoking policy

Department of Pure Mathematics and Mathematical Statistics
University of Cambridge
Centre for Mathematical Sciences
Wilberforce Road
Cambridge
CB3 0WB

Tel: (01223) (3)37999

Web site: http://www.dpmms.cam.ac.uk

 

Welcome to the Department of Pure Mathematics and Mathematical Statistics

DPMMS is one of the two mathematics departments in Cambridge, the other being the Department of Applied Mathematics & Theoretical Physics (DAMTP). Together with the Betty and Gordon Moore Library and the Isaac Newton Institute, the two departments make up the Centre for Mathematical Sciences (CMS).  This guide is to assist with induction to DPMMS giving some key basic information. 

DPMMS and DAMTP have their own Heads of Department, finance and administration personnel teams to assist with the day to day needs of the departments.  The Statistical Laboratory has a Director and is also supported by the DPMMS administration team who are located on the first floor of Pavilion C.  All members of the admin team are available and able to offer help and assistance at any time – please feel free to drop by.

Head of Department

Professor James Norris

Director of Statistical Laboratory

Professor Richard Samworth

Finance and Grants Administration

Edina Tandari 

Finance and Grants Administrator 

finance@dpmms.cam.ac.uk 

ERC Grants Administrator

Arti Sheth Thorne/Charlotte Thompson Mitchell

ERCadmin@maths.cam.ac.uk
 

Administration

Departmental Administrator

Vivien Gruar   dpmmssec@hermes.cam.ac.uk

PA to Head & Director

Julia Blackwell (hodsec@dpmms.cam.ac.uk)

Administration  Assistant  

Charlotte Thompson Mitchell (crt43@dpmms.cam.ac.uk)

CMP Co-ordinator

Arti Sheth Thorne

CMP@maths.cam.ac.uk

The Faculty of Mathematics operates a shared administration service for some of the operations of the Faculty.  The four categories and a brief description of their functions follows:

IT – Head of IT,  Frank Lee

For all computer related queries, including software and hardware, the IT department run a helpdesk.  Please direct all enquiries to help@maths.cam.ac.uk  

For setting up new accounts or wifi tickets, please contact the Administrative Staff in your Pavilion in the first instance.

https://www.maths.cam.ac.uk/computing/obtain-maths-computer-login

 

Graduate Office – Head of Graduate Office, Sarah Dodd and Director of Graduate Education of Dr Tom Fisher 

grad-administrator@maths.cam.ac.uk

Sarah’s office (C0.14)  is located on the ground floor of Pavilion C and is the first point of call for all Graduate Student related matters, including visiting PhD students.

Part III Course Co-Ordinator Alexandra Hancock

partiii-coordinator@maths.cam.ac.uk

Alexandra is responsible for the day-to-day coordination of Part III

HR – Head of HR Office, Julie Bazin

hr-office@maths.cam.ac.uk

Julie’s  office (B1.31) is located on the first floor of Pavilion B.

HR  can assist with enquiries regarding, visas, contracts of employment, letters of introduction for purposes of opening bank accounts, recruitment, staff welfare and peer review.

 

Undergraduate Office  – Head of Undergraduate Office, Kati Sexton

undergrad-office@maths.cam.ac.uk

Kati’s office (B1.28) is located on the first floor of Pavilion B and is the first point of call for all Undergraduate Student related matters. The Office also organises the lecture list and is responsible for the administration of the Faculty’s  examinations.

 

                                                                                                                                                                             

Computing and IT: Please see the Faculty's IT webpage for assistance.

Financial matters and claiming expenses    Please contact the Finance Office (C1.19) for help with all aspects of grant applications and submission, including X5s, liaising with sponsors, Principal Investigators and the Research Operations Office to achieve deadlines.  The Finance & Grants Administrator oversees all the active grants within the Department providing analysis and reconciliation.  The Finance Office receives and processes expense forms and can be contacted for  information on all things financial.

Expense Forms can be downloaded from this link, competed and handed in to the Finance Office

https://www.finance.admin.cam.ac.uk/finance-staff/accounts-payable/expense-claims/expense-forms

Hard copies of these forms can be found on the bench outside the Finance Office. Please note, expenses must be claimed within a reasonable time, currency should not be converted and original receipts must be provided.  Reimbursement for staff and overseas visitors is paid by BACS for which claimants will need to provide a bank statement. It must show the individual's name, account number and sort code. All transactions and balance can be covered (redacted statement).

Inviting Seminar speakers: Please see guidelines on what the Department’s Seminar budget is able to cover.

Travel Insurance and travel risk assessments  Travel insurance is available through the University’s Group Business Travel Insurance Policy for employees and postgraduate students travelling away from the UK to carry out University activities. University activities would include overseas trips to attend University-related meetings and conferences or to carry out research. 

Before you can organise your travel insurance, you will need to complete the relevant risk assessment. Most trips will be low risk, so will require a low risk assessment, but you should always check the guidance especially when travelling to certain countries. If you believe that your trip has a potentially high level of risk, please contact Vivien Gruar  dpmmssec@hermes.cam.ac.uk before completing your risk assessment.

Please note that in the event of a claim, the Department is required to confirm that a risk assessment was received before releasing funds.

Before you travel checklist :

  • Inform your Departmental Administrator of your forthcoming trip by sending your risk assessment to dpmmssec@hermes.cam.ac.uk
  • Obtain University travel insurance as soon as possible after booking your trip (only possible if the risk assessment is complete) by following the online registration process.  Cancellation cover is only available from the date of taking out the insurance.  
  • Some limited personal travel insurance that is incidental to the work trip can be covered by the insurance, please check to see if your proposed plans fit in with the limitations of the cover available  https://www.insurance.admin.cam.ac.uk/travel-insurance/travel-insurance-employees .  It is advised that anyone undertaking personal travel or wishing to participate in leisure or sporting activities on personal time whilst away from the UK should arrange their own insurance policy to ensure that they have adequate insurance coverage. Please note that the University’s travel policy does not provide a personal accident benefit payable to the employee.
  • Make sure your contact details (including emergency contacts) are up to date on the University HR system.
  • While on the trip, report any safety concerns to the department if necessary.

Low Risk Travel Assessment- Staff

Medium Risk Travel Assessment - Staff

High Risk Travel Assessment - Staff

 

General information for day to day activities   Listed below are some basics.

Departmental Tea:  Each Tuesday of full term we have tea and cakes in the common room of Pavilion C.  Tea, coffee and cake is provided and is ready around 10.45am. All are most welcome but please bring your own mug.

Employee Self-Service (ESS)  Employee Self-service lets you:

  • Supply and update HESA personal data
  • Add or amend your address, phone numbers and email addresses
  • Add or amend emergency contact details
  • View and download online payslips (from June 2008 onwards)
  • View P60 (from the tax year 2009/10 onwards)
  • View your sickness record

https://www.hrsystems.admin.cam.ac.uk/systems/systems-overview/employee-self-service-ess

Sickness:  All employees should use the (CHRIS/62) form to report all sickness absences to their departmental administrator or head of institution. After seven calendar days' absence, you need a medical certificate from a doctor. Information on the University's Sickness Absence Policy is available on the Human Resources Division website.

Post: Incoming post is put in the pigeonholes opposite the main reception desk. For any post related queries including special deliveries please contact DPMMS admin staff. The internal postal system (UMS) is  collected and delivered from Reception daily at around 11.00 am. University Teaching Officers and staff have a personal pigeon hole all other mail will be placed in the A-Z boxes in the DPMMS or Stats Lab section.

Telephones:  Use 9 for an outside line. With the exception of UTO’s offices phones are defaulted to make local and internal calls only.  Julia Blackwell is the Telephone Liaison Officer and can help if you need passwords reset for messages boxes or any other information or assistance.

Stationery: A small selection is kept in Rooms C1.17, D1.16 and E0.23. If you cannot find what you want, or supplies are running low please contact admin@dpmms.cm.ac.uk.

Photocopying: Copiers (with scanning facilities) can be found in the equipment rooms C1.17 and  D1.16 and in  E0.23 with multifunctioning printers/scanners/copiers placed around the Pavilions. If you encounter any malfunctions with the photocopiers please contact admin@dpmms.cm.ac.uk

Seminars:  Details of the Department’s seminars are listed on the front page of the DPMMS Website and screens in the Central Core list up to date information of seminars being held around the site. 

Academic Visitors:  Do give as much notice of impending visitors as possible.    If you have visitors (seminar speakers, collaborators etc) please speak to DPMMS Admin Staff who will be able to advise on accommodation, office space, IT, library facilities  and  access to the building. We are  unable to provide offices for visiting PhD students and interns but can provide IT accounts and access cards.

 

Health and Safety and Emergencies:  Angela Eastman is the Site Safety Officer  (office D0.03, extension 66820).  Any problems with the building should be reported to her immediately.   First Aiders can be summoned via CMS Reception (65000). CMS Site safety policy found be found here http://www.cms.cam.ac.uk/safety/safetypolicy/

 

  • University EMERGENCY number (currently 101);
  • University security number (currently 31818);

 

Building Maintenance: If you have any building maintenance problems, please report these to the facilities staff facilities@math.cam.ac.uk

 

Useful links

Local Library Series

The University Accommodation Service

Society for Newcomers and Visiting Scholars