DPMMS Local Safety Arrangements

Departmental Safety Advisor

The Head of Department appoints the Departmental Administrator as the Departmental Safety Advisor (DSA). The DSA's main responsibility is for implementing health and safety procedures within the office environment in the accommodation occupied by DPMMS at the CMS site.

Safety Inspections

An annual inspection of the Department's accommodation is carried out in the Lent Term by the DSA and a report made to the CMS Site Safety Committee. Occupants will be advised that the inspection is about to take place and will be reminded of basic good practice:

- Occupants should be able to vacate the offices and building quickly in an emergency therefore exit routes should be kept clear and the office floors uncluttered.

- Filing cabinet drawers should not be left open as they could be bumped into or tripped over.

- There should be no trailing wires which could cause a trip hazard.

- There should be no trapped or knotted cables.

- All plug sockets, data sockets and extension lead sockets should be visible and have nothing flammable lying on them.

- Papers should not be left lying on electrical equipment such as PCs and printers.

- There should be no electrical equipment in the offices other than that belonging to the Department or other equipment bearing a test sticker.

- Shelves should not be overloaded; heavy items should not be put on the top shelves.

- Food waste should not be left in offices.

First aid

The Department endeavours to provide a member of its staff who is trained in first aid. The present Departmental first aider is Helen Innes, room C1.01, extension 37994.

Risk Assessment

Risk assessments within the Department are carried out by the DSA.

Electrical Safety

Electrical testing within the Department is formally carried out by technicians from the University's Health and Safety Office. The test stickers used will be those deemed to be suitable by the Health and Safety Office.

New items of electrical equipment purchased by the Department between formal testings are visually inspected when unpacked and are deemed to have been tested. No electrical equipment is made up in the Department.

Only personal electrical equipment which is relevant to the member of Department's work is allowed in the Department, and this should have been tested and bear a test sticker. All other items of electrical equipment, such as hair dryers, shavers and kettles are brought in at the member of Department's own risk and the Department takes no responsibility. The CMS Site Facilities Manager can be approached to allow and test/sticker a personal item of electrical equipment but this is totally at her discretion and her word is final.

Kettles in the Department's common rooms in C, D and E are replaced routinely each year.

A Computer Officer should be consulted before laptops are plugged in.

Laptop leads for the use of visitors from abroad can be borrowed from CMS Reception for a small deposit. Adaptors must not be used.

Fridges in common rooms

The fridges in the common rooms of C, D and E are provided as a convenience to members of the Department. Notice is given periodically that they will be cleared of all food left in them to ensure the removal of all stale items. The Department does not, however, undertake to check the contents of the fridges on any regular basis and members of the Department use them at their own risk.

Induction and Training

New staff and students are individually inducted into the Department by a member of the administrative staff.

Visitors who are accommodated in the Department for more than two weeks are formally invited and inducted into the Department by a member of the administrative staff. This induction includes handing the visitor two information sheets: CMS Safety Information for Visitors, and Information for New Members of the Department and Visitors.

Visitors invited to the Department for up to two weeks, whether or not they are accommodated in the Department, are deemed to be the responsibility of their host and the Department expects that hosts will ensure that their visitors receive a copy of the CMS Safety Information for Visitors on arrival. Copies of this can be found on the shelves on the first floors of pavilions C, D and E, or are available from reception or the Departmental Administrator.

Members of the Department are strongly encouraged to attend a CMS Safety Induction briefing.

Safety courses available through the University are advertised on the Health and Safety Division's web pages (http://www.admin.cam.ac.uk/offices/safety/training/). The DSA will circulate to specific individuals any information on safety courses which is deemed to be particularly relevant to them.

The Department is happy for members of staff to attend safety courses during work time.

Travel abroad

Neither the University nor Department has travel insurance for its members. Members of the Department must take out their own personal travel insurance if travelling abroad.

Funding for safety needs

The Department meets the cost of the supplies for its first aider. All requests for special equipment, for example operators' chairs, footstalls and bookrests are assessed by the Department and funds made available if appropriate.

Safety Information

The DSA will circulate safety information to members of the Department as appropriate.

A booklet containing Departmental, CMS Site and University safety information is available within each office. In addition, the notice boards at the north entrances to C, D and E hold safety information. Safety information is available on the web on the Departmental web pages, the CMS web pages and the Health and Safety Division's web pages.

Health and Safety Office publications are available for inspection in the DSA's office.